Dear Doctoral Student, dear Doctoral Thesis Supervisor The purpose of this document is to guide you through the annual status conversation. It consists of 2 separate parts. In the first part, you will talk about the research project, its current status and next steps. Here, it might be beneficial to include the second advisor. Basis for this part is the progress report. The second part should be solely between the doctoral student and the doctoral thesis supervisor. There you should give bi-directional feedback, talk about general working conditions and development potentialities. The outline presented here is structured to meet the requirements of the Doctoral Ordinance (Art. 29), the Rector’s Implementation Provisions for the Ordinance on the Doctorate (Item 9.2) and the department’s Detailed Stipulations regarding the Doctorate (Art. 5). Annual Status Conversation

Basic Information

Student number	Name Doctoral Student

Name Supervisor	Name Second Advisor

Start of Doctorate	Date of Aptitude Colloquium	Expected Date of thesis submission

Working Title of doctoral thesis

Part 1: Research and Doctorate

What are the recommendations/feedback about the latest progress on the research project (based on the progress report)?
What are the next steps/experiments (based on the progress report)? If the doctoral thesis submission takes place within the next year, what are the final steps and the agreed procedure for thesis writing?

Doctoral studies

What is the current state of the doctoral studies (regular and extended)?	Are there courses / workshops / conferences recommended to take or to go to?

Teaching responsibilities and further tasks

Did the teaching responsibilities change since the agreement in the doctoral plan? If yes, how? Do both sides agree to these changes?	Did further tasks change since the agreement in the doctoral plan? If yes, how? Do both sides agree to these changes?

Part 2: Appraisal, Career & Personal Development	CONFIDENTIAL

Assessment of skills – Feedback to Doctoral Student	Good	To be improved
Knowledge-base e.g., subject knowledge, research methods, info seeking, critical thinking, problem solving, creativity
Personal effectiveness e.g., self-management, project management, enthusiasm, responsibility, results orientation, networking, continuing professional development
Working-with-others e.g., teamwork, communication, collaboration, knowledge transfer, integrity, collegiality

Working environment – Feedback to Supervisor	Good	To be improved
Communication e.g., regularity of meetings, appreciative/constructive feedback, clear expectation management
Support e.g., support in doctoral thesis project, support in personal, professional and career development
General work environment / condition e.g., working climate in the team, respectful cooperation, reconciliation of work and family life, vacation, conflicts, general satisfaction

Career and personal development

Does the doctoral student already have plans for his/her next career steps?
Which competences should the doctoral student strengthen to fulfill the expectations regarding the doctoral thesis project?
Which transferable skills should the doctoral student strengthen to reach her or his career goals? (Recommendations by the supervisor/wishes of the doctoral student)

Disagreement and conflicts

Are there any major problems? Which actions have been taken to solve/improve the situation?
Are there any points of serious disagreement? Both parties are aware that HAS, the D-HEST trusted intermediary, the Head of Department, the Ombudsperson, Human Resources, Equal, or other resources can be contacted at any time.

Date	Signature Doctoral Student	Signature Supervisor