Recruitment of Administrative Assistant functions
When recruiting for Administrative Assistant roles, you collaborate closely with a Recruiting Partner from the initiation of the vacancy to the hiring of the final candidate.
Through regular exchanges, we ensure an optimal and efficient recruitment process.
Are you recruiting an Administrative Assistant ?
Please contact us ahead of time: recruiting@ethz.ch
- The recruiting team maintains an internal application pool for Administrative Assistant positions
- We keep an exclusive overview of all vacancies and potential internal candidates through centralized recruitment, allowing you to benefit from the synergies created. This way, we can provide you with the best possible added value.
- With our expertise and our internal and external market knowledge, we contribute to a targeted and efficient recruitment
- Our recommendations of candidates for the shortlist give you more time to get to know your (final) candidates
How we collaborate
- Hiring Manager defines the requirements and creates the job description.
HR Partner defines the function/function level - Hiring Manager creates the job advertisement in the external page recruitingtool.
- Recruiting Partner organises a kick-off-meeting.
Participants: Hiring Manager, Recruiting Partner, HR Partner. - Recruiting Partner publishes the job advertisement on suitable platforms.
- Recruiting Partner checks the applications received (pre-selection) and creates a shortlist.
- Follow-up meeting: Discussion of shortlist.
Participants: Hiring Manager, Recruiting Partner. - Recruiting Partner organises a 30-minute online interview with the selected candidates.
- An in-person interview is organised by the Hiring Manager and, if possible, with some of the team members.
- Recruiting Partner requests and obtains the protected page reference.
- The preparation of the offer (taking into account the function level) and the other contract components is carried out by the Recruiting Partner in consultation with the HR Partner.
- Offer: Hiring Manager informs the selected person.
Rejection: After consultation with Recruiting Partner. - Recruiting Partner closes the position in the recruitingtool.
- Onboarding is carried out by the Hiring Manager and the team