Personal data
Have your personal details changed? You can use the web-based employee portal in protected page ETHIS to view, maintain and update your personal and employment data. Please remember to make changes in time. Thank you!
Reporting a change in marital status
Please report a change in marital status via protected page ETHIS. If your name has changed, you will receive a new staff identity card (ETH card) and a new social security card.
Notification of C permit / naturalisation
If you have obtained a type C permanent residence permit or Swiss citizenship, please inform us via protected page ETHIS. If you have a C permit or become a naturalised citizen, you are exempt from the obligation to pay withholding tax. You will be subject to the ordinary tax procedures for your place of residence.
Additional nationality / additional place of origin
In protected page ETHIS you can add a additional nationality or an additional place of origin (for Swiss citizens).
Changing your address
Please update your address details directly in the ETH People Search database or via protected page ETHIS in good time – this will ensure you receive your post promptly.
Announcing a birth
Have you recently become a parent? Congratulations! Please inform us of the birth of your child via protected page ETHIS and upload a copy of the birth certificate.
Apply for family allowances
Please visit the Family Allowance page to find all the information you need on how to obtain a family allowance, please apply via protected page ETHIS.
Changing salary account
Please use protected page ETHIS to change the details of the bank or postal account in which you receive your salary.
Conclude or change voluntary contribution PUBLICA
If you are insured with PUBLICA, you can pay additional voluntary savings contributions. To do this, there are two supplementary pension plans to choose from. You have the option to conclude, change or terminate a pension plan via protected page ETHIS.
Reporting an accident
If you have suffered an accident, please report it by filling in the protected page online form. Accidents must be reported in order for the assumption of costs for medication or medical treatment to be settled with SUVA.
If you have any questions, please contact
Renewing a residence permit (notification of expiration)
As a foreign employee, you need a residence permit, which has to be renewed each time before it expires. You will receive a “Notification of expiration” form for this purpose from the relevant District Office in the City of Zurich or from the Residents’ Registration Office (Einwohnerkontrolle) for your place of residence. The next stage in the process depends on your nationality:
For citizens of EU-27 and EFTA states
To renew your residence permit, you must report in person to the relevant District Office in the City of Zurich or the Residents’ Registration Office for your place of residence. You will need to bring the following documents with you:
- The “Notification of expiration” form provided (no confirmation from your employer required)
- Your current residence permit
- A valid passport or identity card
- Your current employment contract
For citizens of other states
You need to obtain confirmation from your employer on the “Notification of expiration” form. HR Operations will be happy to provide you with this. Please send us the form or come and see us in person.
Please note that a residence permit can only be renewed if your employment contract with ETH Zurich is still valid or has been extended accordingly.
Requesting a replacement ETH card (Staff ID card)
The ETH card is issued to all ETH Zurich members and people who are closely associated with the university. It serves as a visual identity card, a library identity card and an electronic identity card.
If your card is faulty or you have lost it, please report this to the relevant card issuer.
Data protection
Comprehensive data protection is a major concern for ETH Zurich. VPPL is aware of the importance of data protection and complies with the applicable regulations and guidelines. This particularly relates to the processing of sensitive data, such as medical information or personal passwords, or the obligation to retain records.
Extensive information on data protection at ETH Zurich can be found here (German):
Download Personalverordnung für den Bereich der ETH (PDF, 1.4 MB)
external page Bundesgesetz über den Datenschutz (DSG)
external page Verordnung zum Bundesgesetz über den Datenschutz
Download ETH Zurich Acceptable Use Policy for Information and Communications Technology (“BOT”)