Rebookings

The following offsettings, reclassifications and correction entries are permitted.

Recharging of material costs with document (FR Art. 81)

You can pass on all or part of the posted material costs for which a document exists. Further allocation can be divided among up to three account assignment elements. ETHIS: Invoices > Rebooking request for cost transfer. ETHIS Help

Recharging of material costs without document (flat-rate)

Allocate costs for internally performed services, goods deliveries, or equipment costs. ETHIS: Invoices > Rebooking request for internal charging. ETHIS Help

Correction entry for material costs (FR Art. 83)

Correct Account Assignment Element or G/L Account. The document to be corrected must be specified. ETHIS: Invoices > Rebooking request for booking correction. ETHIS Help

Retrospective correction of personnel costs (FR Art. 84)

In the current year: Corrections to personnel costs due to employment or corrections to the distribution of personnel costs can be made within the current financial year via ETHIS Workflow, even retroactively. ETHIS: HR Workflow > Change personnel cost distribution. ETHIS Help

In an earlier year: Retrospective corrections of personnel costs in an earlier year require a written justification and are requested with the Rebooking Request Wages. The correction is made exclusively in the financial data and is not updated in the HR data.

Recharging of personnel costs: hours x rate (FR Art. 82)

Personnel costs, e.g. for a holiday cover, can be passed on to the user unit according to "hours x rate". There are two rates available: 50 CHF/h or 100 CHF/h. ETHIS: Invoices > Rebooking request for further charging of personnel costs. ETHIS Help

Recharging of earnings

Recharging of earnings that cannot be rebooked via ETHIS workflows can be arranged using a form:

Recharging request form for earnings

Transferring budgets

Budgets are agreed values (not "credits"). A budget can therefore only be transferred in defined exceptional cases:

• Clearing deficits from the reserve or transferring unused budgets to the reserve (only for academic units).
• Establishment of spending plans for reserves
• Transfer from the reserve to a PSP element (use of the reserve)
• Granting an additional budget (budget transfer to the receiver unit)
• Transfer of reserves to the department, transfer of budgets from the department to a subordinate unit of the department during the year.

For these exceptional cases, please use the budget transfer form.

Please also note the relevant articles in the Financial Regulations:

Chapter 7, Section 5: Personnel Cost Posting, Accounting, Correction Posting, Budget Shifting
 

Rebooking request for cost transfer
Rebooking request for charging personnel costs
Budget transfer form

Please also note the relevant articles in the Financial Regulations:

Chapter 7, Section 5: Booking of personnel costs, offsetting, correction posting, budget transfer