Optimization of oral session examinations

General information

The session examination schedules are announced in three steps:

1. Issue of the written session examination plan (with dates, without locations);
   
2. Issue of the oral examination plan (with dates, with provisional times);
   
3. After the deregistration deadline expires, examination schedules are fine-tuned for examiners to fill any gaps left by oral exam deregistrations.
   Before the examination session begins, personal examination schedules with exam dates, rooms and exact times are issued.
   

Experience has shown that roughly 20% of students deregister from individual examinations, generating numerous gaps in the oral examination plan.
The students’ final deregistration date is seven days before the examination session begins. The remaining week can be used to optimise examination schedules by filling gaps.

Participation in the optimization process

When the personal examination schedule is published you may indicate in eDoz whether you would like it to be adjusted.

Rules

Final adjustment is subject to the following rules:

• An examination subject will only be optimized if at least one examiner wants it to be optimized and no examiner explicitly rejects an optimization.
  
• The date of the oral examination will NOT be changed.
  
• The time during the day can be changed for individual students. Normally examinations scheduled for later in the day will be conducted earlier to fill gaps.
  
• Any changes (individually arranged dates, etc.) must be communicated, as previously.
  
• In order that we may conduct these changes you may not fill those gaps which appear with other duties.
  
• Please note that despite adjustment small gaps may remain, e.g. where there are changes of subject and co-examiner on the same day.