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Zoom

Zoom web conferencing supports you in working, collaborating, communicating, teaching and learning online.

Please update your Zoom client regularly.

To follow the instructions below, please set the language of the Zoom client and web portal to English.
externe SeiteLearn how to change the Zoom client and web portal language

ETH Zoom Account

Upon initial registration via externe SeiteZoom web portal, a Zoom Licensed account is automatically created.

The account includes the following features:

  • Hosting meetings with up to 300 participants
  • No time restrictions for meeting
  • Breakout rooms
  • Polling
  • Get assigned as alternative host
  • Local Recording
  • Cloud Recording (may only be used in teaching context)

Upon initial registration via externe SeiteZoom web portal, a Zoom Licensed account is automatically created.

The account includes the following features:

  • Hosting meetings with up to 300 participants
  • No time restrictions for meeting
  • Breakout rooms
  • Polling
  • Get assigned as alternative host
  • Local Recording

If you need to be able to record to the Zoom cloud, please contact with a request for cloud recording permission. 
Cloud recording may only be used in the teaching context.
Please include the reason (e.g. title and course catalog number of the lecture) with your request.

Online Teaching with Zoom

Set up the Zoom meeting:

  1. Sign in to the externe SeiteZoom web portal
    (To follow these instructions, set the language of the web portal to English. Once signed in, you can change the language at the bottom right of the Zoom web portal website).
  2. Click 'Meetings', and 'Schedule A New Meeting'
  3. Enter the meeting information
  • Topic: Enter the title and number of your lecture according to the course catalogue.
    (If you wish to merge your Zoom recordings with existing recordings in the ETH video portal, the topic of your meeting has to be in the format 'VVZ: 123-​4567-89 Quantenmechanik I - exercise'.)
  • When: Select a date and time for your lecture
  • Duration: Choose the approximate duration of the lecture. This is only for scheduling purposes. The lecture will not end after this length of time
  • Recurring meeting: choose this option if your lecture is recurring (e.g. weekly)
  • Registration: Do not activate
  • Meeting ID: Generate Automatically

  • Passcode: Recommended
  • Waiting Room: Activate
  • Require authentication to join: If you consider activating this option, please have a look at the implications first
     
  • Video Host: Off (Even if you choose off, the host will have the option to start their video)
  • Video Participant: Off (Even if you choose off, the students will have the option to start their video)
     
  • Audio: Computer Audio
  • Allow participants to join anytime: Do not activate
  • Mute participants upon entry: Activate
    (To mute all participants currently in a meeting, see the options to manage participants)
  • Automatically record meeting: Activate, if you want the lecture to be automatically recorded. Set it to 'In the cloud'
    (see FAQ Recording for settings and legal aspects of recording a Zoom meeting)  
  • Enable additional data center regions for this meeting: Do not activate
  • Alternative Hosts: Enter the Zoom account of other ‘Licensed’ ETH Zoom users to allow them to start the meeting in your absence

4.   Click Save

 

Share the meeting link/ID with your students

  1. Sign in to the externe SeiteZoom web portal
  2. Click Meetings, and choose one of your meetings
  3. Copy the Join URL and share it with your students
    (To include more information, click on Copy the invitation)

 

Start the meeting:

  1. Start the lecture from the externe SeiteZoom web portal or the Zoom Client.
  2. In the Join Audio pop-up, click on Test Speaker and Microphone, go through the testing procedure and Join with computer Audio
  3. Click on Share Screen and choose what you want to share. For the sake of simplicity it is recommended to choose Screen instead of individual Windows.
  4. It is recommended to prevent students from unmuting their microphones
  5. It is recommended to disable Participant-Screensharing and -Renaming:
    DownloadScreenshot (PNG, 23 KB)
    • Click on the Security icon in the meeting controls
    • deactivate "Share Screen" and "Rename Themselves"
  6. You are now set up to start your lecture, let all participants join and deactivate the waiting room:
    • Click on Manage Participants and Admit All. 
    • Click on Security and deactivate Enable Waiting Room

 

End the meeting

  • If you are still sharing your screen:
    Move your mouse to the top of the screen to show the Floating Meeting Controls. Click on More and End Meeting
  • If you are not sharing your screen:
    Click on End Meeting at the bottom right corner of the interface.

Set up the Zoom meeting:

 

  1. Sign in to the externe SeiteZoom web portal
  2. Click Meetings, and Schedule A New Meeting
  3. Enter the lecture information
    • Topic: Enter the title and number of your lecture according to the course catalogue.
    • When: Select a date and time for your lecture
    • Duration: Choose the approximate duration of the lecture. This is only for scheduling purposes. The lecture will not end after this length of time
    • Recurring meeting: choose this option if your lecture is recurring (e.g. weekly)
    • Registration: Do not activate
    • Meeting ID: Generate Automatically
    • Passcode: Consider setting a Passcode
    • Waiting Room: Activate
    • Require authentication to join: Do not activate
    • Video Host: Off
    • Video Participant: Off
    • Audio: Computer Audio
    • Enable join before host: Do not activate
    • Mute participants on entry: Activate
    • Record the meeting automatically: Activate. Set it to 'In the cloud'
    • Alternative Hosts: Enter the Zoom account of other ‘Licensed’ ETH Zoom users to allow them to start the meeting in your absence.
  4. Click Save
     

Start the meeting

  1. Start the lecture from the externe SeiteZoom web portal or the Zoom Client.
  2. In the Join Audio pop-up, click on Test Speaker and Microphone, go through the testing procedure and Join with computer Audio
  3. Lock the meeting: 
    • Click on Security and enable Lock Meeting.
  4. Click on Share Screen and choose what you want to share. For the sake of simplicity it is recommended to choose Screen instead of individual Windows.

You are now set up to record your lecture.



End the meeting

  • If you are still sharing your screen:
    Move your mouse to the top of the screen to show the Floating Meeting Controls. Click on More and End Meeting
  • If you are not sharing your screen:
    Click on End Meeting at the bottom right corner of the interface.
  1. Sign in to the externe SeiteZoom Portal
    (To follow these instructions, set the language of the web portal to English. Once signed in, you can change the language at the bottom right of the Zoom site).
  2. Click Recordings
  3. See How can I set the Playback Range of a Zoom lecture recording? if you need to set the Playback Range first.
  4. Click on the topic of the lecture you want to share
  5. Click on Copy shareable link and share it with your students

Set up the Examination

 

  1. Sign in to the externe SeiteZoom web portal

  2. Click 'Meetings', and 'Schedule A New Meeting'

  3. Enter the meeting information
    • Topic: Include the number of your lecture according to the course catalogue and the date of the examination (e.g. 556-0044-00L_Examination_050520)
    • Registration: Do not activate
    • Meeting ID: Generate Automatically
    • Security: 
      • Passcode: Do not activate
      • Waiting Room: Activate
    • Video Host: Off (even if you choose off, the host will have the option to start their video)
    • Video Participant: Off (even if you choose off, the students will have the option to start their video)
    • Audio: Computer audio
    • Enable join before host: Do not activate
    • Mute participants on entry: Activate   
    • Only authenticated users can join: Do not activate
    • Record the meeting automatically: Do not activate
    • Alternative Hosts: Enter the Zoom account of other ‘Licensed’ ETH Zoom users to allow them to start the meeting in your absence or predefine them as Co-Hosts.
  4.  Click «Save»

 

Share the meeting ID (not the meeting URL) with your students

Share the meeting ID at least 15 minutes prior to the exam.

  • Copy the meeting ID (e.g. 918-3213-0346) and share it with your students
  • Do not share the meeting URL (students may not be able to enter their name as it appears on your student ID when joining via URL)

 

Manage the Examination

(See the Zoom FAQ for further information on how to prepare for a Zoom meeting)

  1. Start the meeting from the externe SeiteZoom web portal or the Zoom Client.
  2. In the Join Audio pop-​up, click on Test Speaker and Microphone, go through the testing procedure and Join with computer Audio
  3. Admit the witness from the waiting room:
    • Click on Manage Participants
    • Hover over the name of the witness you want to admit and click Admit
  4. You are now set up to start the exam and admit the first student from the waiting room.
    • Click on Manage Participants
    • Hover over the student you want to admit and click Admit
  5. Start the recording (if the student has given consent):
    • In the Meeting controls, click on Record and Record to the Cloud
  6. Stop the recording after the exam
    • In the Meeting controls, click the Stop Recording Button
  7. Put the student back into the waiting room:
    • Click on Manage Participants
    • Hover over the student, click More and Put in Waiting Room
  8. Repeat steps 4 to 7 for the next student or end the meeting.

 

If you need send a message to students in the waiting room (e.g. to inform them about possible delays) you can do so via the Zoom chat.

  1. Click on Manage Participants
  2. Click on Message
  3. In the To-Field, choose Everyone (in Waiting Room)

 

 

Business Meetings with Zoom

  1. Sign in to the externe SeiteZoom web portal
    (To follow these instructions, set the language of the web portal to Englisch. Once signed in, you can change the language at the bottom right of the Zoom site).
  2. Click 'Meetings', and 'Schedule a Meeting'
  3. Enter the meeting information
    • Topic: Enter the meeting topic
    • When: Select a date and time for your meeting
    • Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time
    • Recurring meeting: choose this option if your meetinge is recurring (e.g. weekly)
    • Registration: Do not activate, for questions on meeting registration, contact
    • Meeting ID: Generate Automatically
    • Security: 
      • Passcode: Consider setting a Passcode
      • Waiting Room: Consider enabling the waiting room
      • Require authentication to join: If you consider activating this option, please have a look at the implications first
    • Video Host: Off (Even if you choose off, the host will have the option to start their video)
    • Video Participant: Off (Even if you choose off, the participantss will have the option to start their video)
    • Audio: Both
    • Allow participants to join anytime: Do not activate
    • Mute participants on entry: Activate
    • Automatically record meeting: Activate, if you want the lecture to be automatically recorded. Set it to 'In the cloud'
      • see FAQ Recording for settings and legal aspects of recording a Zoom meeting
    • Alternative Hosts: Enter the Zoom account of other 'Licensed' ETH Zoom users to allow them to start the meeting in your absence
  4. Click Save

 

Share the meeting link

  • Copy the Invite Link and share it with participants
    • To include more information, click on Copy Invitation

 

See the following sections for further information on how to protect your Zoom Business Meeting:

 

Prior to first use, the add-in must be activated once:

 

Steps to setup a Zoom meeting via Outlook add-in:

Zoom meetings that have been set up via Outlook add-in appear in your Zoom Client and web portal and can be started from there.

However, they should only be edited in the Outlook add-in for them to be correctly synchronized.

Time and date can be edited as usual in the Outlook meeting/appointment, Zoom settings via the add-in's DownloadSettings Button (PNG, 55 KB).
(Drag and Drop to change the time/date is currently not supported by the Zoom add-in. To change time/date, please open the meeting/appointment first).

Zoom Features

General Remarks

Keep Meeting URL/ID private
Always keep your Zoom Client up-to-date

 

Keep the Meeting URL/ID as private as possible

Avoid posting it on a public website or in social media.

 

Always keep your Zoom Client up-to-date

If you have a Zoom Account:

If you don't have a Zoom Account:

 

 

Setup / Scheduling

Schedule meetings through Zoom web portal
Do not use Personal Meeting ID
Do not use 'Allow participants to join anytime'
Enable Waiting Room
Consider setting a Password
Consider letting Only Authenticated Users join

 

Schedule your meetings through the Zoom web portal

The Zoom web interface offers the full set of security options when scheduling a meeting.

DownloadScreenshot (PNG, 104 KB)

externe SeiteZoom web portal

 

Do not use your Personal Meeting ID for Zoom Meetings (ETH default setting)

Always create a randomly generated Meeting ID.

DownloadScreenshot (PNG, 42 KB)
externe SeiteZoom Personal Meeting ID Documentation

 

Do not use 'Allow participants to join anytime' (ETH default setting)

Do not activate 'Allow participants to join anytime' for a scheduled Meeting or your Personal Meeting ID. Otherwise everyone with the Meeting URL/ID can start that meeting at anytime and possibly prevent you from hosting other meetings.

DownloadScreenshot (PNG, 20 KB)
externe SeiteZoom Allow participants to join before host Documentation

 

Enable the Waiting Room

The Waiting Room feature allows the host to control when a participant joins the meeting. Participants can be admitted one by one or all at once. You can activate the Waiting Room in the Meeting Options when scheduling/editing a meeting

DownloadScreenshot (PNG, 12 KB)
externe SeiteZoom Waiting Room Documentation

 

Consider Setting a Password

Consider sharing the passwort over a different communication channel as the Meeting URL/ID.

DownloadScreenshot (PNG, 41 KB)
externe SeiteZoom Password Documentation

 

Consider Letting Only Authenticated ETH Zoom Users Join your Meeting

The Require authentication to join setting allows hosts to restrict meeting access to signed in ETHZ Zoom Users.

  • Sign in to the externe SeiteZoom web portal
  • Click Meetings, select one of your meetings or Schedule A New Meeting
  • In the Security section, enable Require authentication to join
  • choose Signed in ETH Zoom Users only

DownloadScreenshot (PNG, 24 KB)

Keep in mind that with this setting activated, generally every participant needs an ETH Zoom Account to be able to join the meeting.

However there is the possibility to grant access to individual participipants without an ETHZ Zooom Account via DownloadAuthentication Exception (PNG, 21 KB).

 

 

Managing Participants in the Meeting

Prevent Participants from Unmuting their Microphones
Prevent participants from sharing their screen
Disable video for individual participants
Controlling chat access
Restrict participant annotations

 

Prevent Participants from Unmuting their Microphones

To prevent all participants from unmuting their microphones:

  • Click on Security in the Zoom meeting controls
  • disable Unmute Themselves

Host and co-​hosts can still unmute themselves and other individual participants (hover over participant and click Unmute or Ask to Unmute).

DownloadScreenshot (PNG, 18 KB)

To prevent specific participants from unmuting their microphones:

  • Click on Manage Participants in the meeting controls at the bottom of the Zoom client window
  • Hover over the specific participant and click Mute

DownloadScreenshot (PNG, 26 KB)
externe SeiteZoom Managing Participants in a Meeting Documentation

 

Prevent participants from sharing their screen

Per default, only the host and co-hosts can share their screen in a Zoom meeting. However, if you have changed that default setting in your account settings, you can still disable screen sharing access for participants in a running meeting:

  • Click on Security in the Zoom meeting controls
  • disable Share Screen

If you still want a participant to share his screen, just reverse the setting temporarily. By default, only the host can interrupt / abort a running screensharing session (except for the participant who started it).

DownloadScreenshot (PNG, 23 KB)
externe SeiteZoom In-meeting Security Options Documentation

 

Disable video for individual participants

Hosts and Co-Hosts can stop the video of individual participants.

  • Click on Manage Participants in the meeting controls at the bottom of the Zoom client window
  • Hover over the participant whose video you want to deactivate and click More > Stop Video

DownloadScreenshot (PNG, 32 KB)
externe SeiteZoom Managing Participants in a Meeting Documentation

 

Controlling chat access

To quickly deactivate the Chat for participants:

  • Click on Security in the Zoom meeting controls
  • disable Chat

DownloadScreenshot (PNG, 23 KB)

The meeting host can choose who participants can chat with:

  • Click on Chat in the meeting controls at the bottom of the Zoom client window
  • Click on ...
  • Under Participant Can Chat With choose one of the following options:
    • No One
    • Host Only
    • Everyone Publicly

If you set the chat to Host Only you can still send Broadcast messages to the participants.

DownloadScreenshot (PNG, 37 KB)
externe SeiteZoom In-Meeting Chat Documentation

 

Restrict participant annotations

Per default, the annotation feature allowing all participants to annotate on shared screens and the Zoom whiteboard is deactivated for ETH Zoom Accounts. If you have activated the setting (see for further information), you can still disable it anytime in the running meeting.

To quickly deactivate the Annotation feature for participants:

  • Click on Security in the Zoom meeting controls
  • disable Annotate on Shared Content

DownloadScreenshot (PNG, 27 KB)

 

 

Dealing with unwanted Participants

Remove unwanted Participants
Suspend Participant Activities
Reactivate the waiting room
Lock the meeting

 

Remove unwanted Participants

Hosts and Co-Hosts can remove participants.

  • Click on Security in the Zoom meeting controls
  • Click on Remove Participant...
  • Click on Remove besides the participant you want to remove

DownloadScreenshot (PNG, 25 KB)
externe SeiteZoom In-meeting Security Options Documentation

 

Suspend Participant Activities

Hosts and Co-Hosts can suspend all participant activities. This turns off participant's video, audio, chat, ability to share their screen and locks the meeting to prevent additional participants from joining. This will apply to all participants. Individual functions can still be activated again via security button.

  • Click on Security in the Zoom meeting controls
  • Click on Suspend Participant Activities
  • In the pop-up, click on Suspend.

DownloadScreenshot (PNG, 15 KB)
externe SeiteZoom In-meeting Security Options Documentation

 

Reactivate the waiting room

You can easily reactivate the waiting room it if you have trouble with unwanted participants joining the meeting:

  • Click on Security in the Zoom meeting controls
  • Activate Enable Waiting Room

DownloadScreenshot (PNG, 23 KB)
externe SeiteZoom In-meeting Security Options Documentation

 

Lock the meeting

  • Click on Security in the Zoom meeting controls
  • Activate Lock Meeting

Once you have locked the meeting, nobody can join anymore and you won't get a notification if somebody tries.
Locking meetings is recommended for smaller meetings. For bigger meetings and lectures it is recommended to reactivate the waiting room.

DownloadScreenshot (PNG, 23 KB)
externe SeiteZoom In-meeting Security Options Documentation

 

Please see the Legal information regarding Zoom website for more information regarding Zoom and privacy.

Alternative Hosts

The Alternative Host option allows you to schedule meetings and designate another ETH Licensed user to start the meeting if you are unable to.

To enter Alternative Hosts for one of your meetings:

  • Sign in to the externe SeiteZoom web portal
  • Click on Meetings and either Schedule a New Meeting or click on an existing one to edit it.
  • In the Alternative Hosts field, enter the ETH Licensed Zoom Users that should be able to start the meeting on your behalf.

Please see the externe SeiteZoom Alternative Host documentation for further information.

 

Co-Hosts

Co-Hosts can help you with managing the Waiting Room and Participants (e.g. mute/unmute) or moderating the chat.

  1. Start the meeting as Host (either from the Zoom client oder the web interface)
  2. Click on Participants from the toolbar at the bottom of the Zoom client
  3. Hover over the person you would like to add as Co-Host (If you use the waiting room feature you have to Admit that person first).
  4. Click on More and Make Co-Host

 

Screen sharing

In a Zoom meeting, the host and co-hosts can share their screen or individual application windows.

If you want to allow participants to share their screen, you can do so via the security button (DownloadAllow participants to: Share Screen (PNG, 20 KB)).

To start screen sharing, click on Share Screen in the meeting controls at the bottom of the Zoom client window. You can now choose to share your screen or individual application windows. If your shared content includes audio, make sure to activate 'Share sound'.

See the following Zoom Documentation for further Information:
externe SeiteZoom ScreenSharing General Information
externe SeiteZoom PowerPoint Sharing Documentation

You can also share an iPad/iPhone directly from your Zoom client and use it as a digital whiteboard or annotation tool. Make sure that your computer and the iPad/iPhone are connected to the same network.
externe SeiteZoom Client iOS Sharing Documentation

Alternatively you can also install the Zoom client/app on a tablet or seperate presentation device. You can then join the meeting and just share the screen. Make sure the microphone on the presentation device is muted and video deactivated.

 

Whiteboard

The integrated whiteboard feature will allow you to share a whiteboard that you and other participants (if allowed) can annotate on.

See the externe SeiteZoom Whiteboard Documentation for further information.

See the Screen sharing section on how to integrate an iOS device or a seperate presentation device.

 

Annotation

This feature allows participants to use the Zoom annotation tools to add information to shared screens and the Zoom whiteboard.

To use this feature, you need to activate it first in your account settings:

See the externe SeiteZoom Annotation Tool Documentation for further information.

 

Raise Hands

Raise Hand and Unmute:
If you want to include spoken questions in your lecture you can use the Raise Hand and Ask to Unmute functions. When it is time for questions, you can ask the students to virtually raise a hand. They can do so by clicking Raise Hand via the Reactions button.

DownloadScreenshot (PNG, 19 KB)

In your Participant window you can see the hand sign besides the participant that wants to ask a question. You can now hover over that partipant and click on Lower Hand and Ask to Unmute.

DownloadScreenshot (PNG, 39 KB)

 

In-meeting Chat

The in-meeting chat allows you to send messages to other participants.
You can also externe Seiteshare files and externe Seitesave chat messages.

Hosts and Co-Hosts can send messages to everyone or individual participants. As a default, participants can send public messages to everyone or private messages to the Host or specific Co-Hosts.

Hosts and Co-Hosts can disable the chat for participants at any point during the meeting.
The chat function can be completely deactivated for all meetings of an account in the externe Seitehost settings.

Please see the externe SeiteZoom in-meeting chat documentation for further information.

 

Breakout Rooms

Breakout Rooms allow you to split your Zoom meeting into seperate sessions.
The meeting host can choose to split the participants into these separate sessions automatically or manually.

To use this feature, you need to activate it first in your account settings:

Please see the externe SeiteZoom breakout room documentation for further information.

 

Polling

The polling feature allows licensed Zoom users to create single choice or multiple choice polling questions. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting. Polls can also be conducted anonymously, if you do not wish to collect participant information with the poll results.

To use this feature, it has to be activated first in your account settings:

Please see the externe SeiteZoom Polling feature documentation for further information.

Zoom FAQ

What are the technical requirements to host and participate in a Zoom Meeting ?

  • A strong internet connection (preferably wired) is necessary
  • A (USB-)headset is recommended
  • It is recommended to always keep your Zoom client up-to-date
  • Connect via Zoom Client (Laptop / PC). Mobile devices (iOS, Android) should only be used if you don't have access to your computer or as a backup

 

What are the requirements regarding the location from where I'm hosting / participating?

  • Make sure your place is well lit (no light from the back, no window) and quiet, preferably lockable
  • Your background should not be distracting. Virtual backgrounds should only be used if they don't cause video artefacts
  • Your camera should be at eye level, e.g. on top of your main screen

 

How can I test my setup before a meeting?

  • You can test your audio / video setup by joining a externe SeiteZoom test meeting
  • If you need to test sharing a presentation or special features, it is recommended to do a test meeting with a colleague or your group

 

What can I do if I have technical issues during the meeting?

  • Ask in the chat if other participants experience the same issues
  • Leave and rejoin the meeting
  • Check your internet connection
  • Ask other users in the same network to stop using the internet temporarily
  • Deactivate your video if you have an issue with your bandwith

 

Are there any other Best Practices for Zoom Meetings?

General:

  • Keep your microphone muted when you are not talking
  • Look directly into the camera when you are talking
  • Close all applications you don't need during the meeting

For Hosts:

  • Establish and communicate an alternative communication channel (e.g. mail) in case participants have issues connecting
  • Define rules in the invitation mail and/or at the beginning of the meeting (e.g. video on/off, what should be posted in the chat, how and when can participants ask questions)

 

How can participants join a Zoom meeting?

It is recommended to download and install the Zoom client.
See the Join Zoom Meeting PDF for more information.

 

How can I update my Zoom Client?

Please see the Protect your Zoom Meeting section for further information on how to update your Zoom Client.

 

Can I host meetings with more than 300 participants?

Yes. Please write a short request with your expected number of participants and the email address of your ETH Zoom account to

 

What is the difference between a Pro and Licensed Zoom account?

Pro accounts do not exist anymore. They have been recently renamed to Licensed. The included features remained the same.

 

Can I host concurrent meetings?

With a Licensed ETHZ Zoom account, you can host up to two concurrent meetings.

 

Can I schedule meetings on behalf of another Zoom user?

Yes, that is possible. See the externe SeiteZoom Scheduling Privilege Documentation for further information. Both involved accounts have to be 'Licensed'.

 

Do participants need an ETH Zoom account to join a Zoom meeting or lecture?

This depends on the meeting settings. Please contact the meeting host if this is unclear for a specific meeting or lecture.

 

How can I add a webinar license to my account?

Please see our Downloadwebinar documentation (PDF, 441 KB).
 

 

How can I interact with participants in a Zoom meeting?

There are several Zoom features that enable interaction between participants such as In-meeting Chat, Raise Hand or Polling.
You can find an overview in the Collaboration & Teaching Features section.

 

How can I add assistants as Co-Hosts?

Please see the Collaboration & Teaching Features section for more information on Alternative Hosts and Co-Hosts.

 

How can I split the participants into smaller groups?

Please see the Collaboration & Teaching Features section for more information on Breakout rooms.

 

Can I share a whiteboard in Zoom?

Please see Screen Sharing and Whiteboard in the Collaborating & Teaching Features section of this page.

 

Can I view my presenter's notes when sharing a PowerPoint presentation?

Only if you have a second monitor. If you only have one monitor it is recommended to print your notes. Another option is to run the presentation in a window instead of full screen and have your notes in another application (e.g. Word) in a seperate window.
See the externe SeiteZoom PowerPoint Sharing documentation for more information.

 

I forgot to activate the Cloud Recording option when scheduling my lecture. Can I activate the recording during a Zoom meeting?

During a lecture, you can activate the recording as follows:

  1. Click the Record button in the Zoom toolbar at the bottom of the Zoom client (top if you are sharing your screen)
  2. Select Record to the Cloud to begin recording.

 

How can I set the Playback Range of a Zoom lecture recording?

Please see the Instruction section of the externe SeiteZoom Cloud Recording Playback documentation.

 

What does a standard Zoom Cloud recording include?

Please check your cloud recording settings:

  1. Sign in to the externe SeiteZoom web portal
  2. Click Settings
  3. Click Recording

These are the two settings recommended for lecture recordings:

Record active speaker with shared screen (default, see settings and resulting layout)
When screen sharing is not active, the video of the active speaker is recorded. Otherwise only the shared screen is recorded.

Record shared screen and active speaker seperately (see settings and resulting layout)
Active Speaker and shared screen are recorded seperately and presented in seperate windows.

 

Can I merge my Zoom lecture recordings with existing recordings in the ETH video portal?

Yes, you can. More information

 

Can I create a Backup of my Zoom Cloud Recordings?

You can download a copy of each recording to your computer:

  1. Sign in to the externe SeiteZoom web portal
  2. Click Recordings
  3. Click on the topic of the lecture you want to download
  4. Click on Download

With standard recording settings, two files are downloaded. Shared screen with speaker view (.mp4) and an Audio only file (.m4a).

 

Can I upload local recordings to the Zoom Cloud?

Local Recordings can not be uploaded to the Zoom Cloud. We recommend to only record in the cloud and share it directly from there.
However, if you accidentally made a local recording, please use polybox for sharing.

 

What are the legal implications of recording a Zoom meeting?

Please see the Legal information regarding Zoom website for more information regarding Zoom and privacy.  

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